skip to main text

Setting Mail Server

To use mail function, specify the mail server settings.

Note

  • If you did not specify the time zone setting using the printer's operation panel, a message to inform you that the correct time may not be reflected on the sent e-mail appears. We recommended that you set the time zone setting using the printer's operation panel.

    For the time zone setting, see Device user settings.

  • These functions can be set only when you are logged in administrator mode.

  1. Display printer status on web browser.

  2. Select Device settings.

    The menus are displayed.

  3. Select Set mail server / test connect.

  4. Select Set mail server.

    The setting items for mail server are displayed.

  5. Specify mail server settings.

    Specify the following items.

    Sender address
    Enter the e-mail address of the sender (this printer).
    Outgoing mail server (SMTP)
    Enter the address of your SMTP server.
    Port number (SMTP)
    Enter the port number of your SMTP server.
    Secure connection (SSL)
    Select if you use the secure connection (SSL).
    Don't verify certificates
    Select if you do not verify the certificate.
    Authentication method
    Select one of the following authentication methods.
    SMTP authentication
    Select if you send e-mail with SMTP authentication.
    Next, you can specify the following settings.

    • Outgoing account

      Enter the account name for sending to perform the authentication.

    • Outgoing password

      Enter the password for sending to perform the authentication.

    POP before SMTP
    Select if you send e-mail with POP before SMTP authentication.
    Next, you can specify the following settings.

    • Incoming mail server (POP3)

      Enter the address of your POP server.

    • Port number (POP3)

      Enter the port number of your POP server.

    • Incoming account

      Enter the account name for receiving to perform the authentication.

    • Incoming password

      Enter the password for receiving to perform the authentication.

    • Use APOP authentication

      Select if you send the password by the encryption transmission.

    • Clear mailbox

      Select if you delete the e-mails that remain in the POP3 server.

      Important

      • When this setting is enabled, e-mail in the Inbox on the server will have all been removed. If you specify the e-mail address of your everyday, be sure to disable this setting as unread e-mail is not deleted. We recommended that you prepare this printer dedicated e-mail account not to accidentally delete the unread e-mail.

    No authentication
    Select if the authentication is not necessary.

  6. After specifying mail server settings, select OK.

    The setting operation is completed.

    Note

    • To make sure that the mail server settings have been specified correctly, select Test connection to mail server.